It was Richard Branson who said "customers come second, employees first".
Investing in employees is the best thing an employer can do. In 2018 Gallup's State of the Global Workplace survey revealed that just 15% of employees feel engaged at work and an alarming 85% do not.
While the number is different across regions, this study confirms what we know anecdotally - the majority of people are unhappy at work.
There are multiple factors that contribute to unhappiness at work. It's a complex problem. But two major contributing factors are (i) employees feeling undervalued and; (ii) employees feeling a lack of progression or advancement in their role.
Both of these problems are by-products of employers not putting employees first.
What is a Professional Development Plan and Why is it Important?
While there is no silver bullet, a professional development program can make a positive difference and directly address these issues.
An effective Professional Development Plan (PDP) can increase employee satisfaction and ultimately lead to increased performance. Happy, high performing employees are less likely to churn and are vital for fostering a positive workplace culture.
A PDP is a document which outlines how the employer and employee works together to advance the employee's skills and career goals.
There is no one size fits all. Each employee has their own PDP and they are in charge of drafting and maintaining it.
By giving ownership to each employee, this puts them in the driver's seat of their professional development and enables them to visualize their future self.
Perhaps they want to learn new skills, find an industry mentor, get a pay increase, move departments, attend conferences, etc. All these aspects are informed by the professional goal that each employee has.
How Does A Professional Development Plan Improve Employee Well-Being
Enhances Job Satisfaction
A professional development plan can significantly boost job satisfaction. By helping employees set clear goals and a roadmap to achieve them, they're more likely to feel more engaged and motivated resulting in higher job satisfaction.
Knowing that your employer is invested in your personal growth fosters a sense of belonging and appreciation which leads to a more fulfilling work experience.
Reduces Stress and Burnout
Having a structured plan in place helps reduce stress and burnout. It provides a clear direction and manageable steps, which can alleviate the feeling of being overwhelmed.
Employees who know what’s expected and have the tools to meet those expectations are less likely to experience burnout, leading to a healthier work-life balance.
Encourages Continuous Learning
Continuous learning is crucial for maintaining mental agility and job performance. A PDP encourages employees to pursue new skills and knowledge, keeping their minds sharp and adaptable.
This culture of learning not only benefits the individual but also enriches the workplace environment with fresh ideas and perspectives.
How Does A Professional Development Plan Help Save Company Resources?
Lower Turnover Rates
Employee turnover can be costly for companies. Recruiting, training, and onboarding new staff consume time and resources. A well-implemented PDP can reduce turnover rates by increasing employee satisfaction and loyalty.
When employees see a clear path for growth within the company, they are more likely to stay.
Maximizing Employee Potential
A PDP helps in identifying and nurturing the potential in employees. By mapping out career paths and providing the necessary training, companies can ensure that employees are performing at their best.
This maximizes productivity and leverages the full potential of the workforce, resulting in better business outcomes.
Streamlining Training and Development
With a PDP, training and development efforts become more focused and efficient. Instead of generic training programs, companies can tailor their efforts to meet the specific needs of their employees.
This targeted approach ensures that resources are used effectively, providing the greatest return on investment.
How to Write a PDP
When it comes to writing the PDP, its vital the employee does this. They need to have responsibility for their own PDP and determine what they want to achieve, how they'll get there and the milestones.
The employer's role is to inspire, help brainstorm, give constructive feedback and offer guidance - if its needed. The employer should never take control, dictate or write the PDP for the employee.
There are typically 5 sections in a PDP:
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- Evaluate current situation
- Identify career goal(s)
- Identify skills, knowledge and resources required
- Determine actions to achieve goal(s)
- Determine evaluation frequency
1. Evaluate Current Situation
This section aims to uncover everything the employee is already doing from a professional development standpoint. Are they undertaking any training or courses? Do they go to industry events or conferences?
Do they read books, blogs or other resources? Do they have a mentor? If nothing comes to mind for the employee, this is a problem.
But don't worry, this is the reason why you're doing this - to put in place a PDP to help them grow professionally.
2. Identify Career Goal(s)
This is the big question and will probably take some thinking time and reflection for the employee to fully articulate. Where do they see themselves in 12 months? In 2 years? In 5 years?
They need to visualize what 'career success' means to them. Reflecting on what they currently do and what they enjoy the most (and conversely what they enjoy the least) in their role is a good start.
Observing their senior peers in the business can help inform where they see themselves going.
Prior to defining this, they may want to spend some time actively observing their senior colleagues or spending time talking to them to help identify natural career progressions in the business.
Remind them that the career goal or goals they define for themselves need to be SMART:
Specific: Clear and well-defined without any ambiguity
Measurable: Able to be objectively measured
Achievable: Attainable and not impossible to achieve
Realistic: Relevant and within reach
Timely: Time-bound with a clear target date
3. Identify Skills, Knowledge and Resources Required
Generally, the gap between where the employee currently is and where they see themselves in the next 12 months can be addressed with training.
But there are other resources that can assist like attending industry events, being a member of industry communities, subscribing to software tools, learning programs or finding a mentor.
Speaking with colleagues and finding what works for their peers can be a good source of information for employees who recognize a skills and knowledge gap but may not immediately know how to address it.
4. Determine Actions to Achieve Goal(s)
These actions need to be specific and they must be proven effective at addressing the items identified in the previous step. For each action, make sure the employee can demonstrate the link between action and outcome.
Did they speak to a colleague or do research to ascertain this?
Make sure they understand the level of support they are receiving from the company. Companies that offer professional development programs need to provide an annual professional development budget to each employee.
They can then use this budget when writing their PDP. There's no point in them getting excited about enrolling in a course only to find out the cost is beyond the budget that the employer is willing to offer.
So make sure this annual budget is communicated to the employee upfront.
You can also scale the budget based on tenure and provide incentives such as annual roll-over (for unused amounts) or performance-based top-ups/bonuses.
5. Determine Evaluation Frequency
Finally, agree on an evaluation frequency where you meet to review performance towards the objectives and career goal(s). This is usually 6 or 12 months.
Download Our Personal Development Plan Template
Download our PDP template below so you can channel your inner Richard Branson and put employees first. There are 2 versions: the first version is a simple format best suited for junior staff who typically have straight-forward skills gaps and actions.
We've called this the "Simple version". The second version is more in-depth where the career goal may need to be supported by multiple actions addressing multiple skills gaps in different timeframes.
We've called this the "Advanced version". Choose the version that makes the most sense for each employee - Simple or Advanced.
Give the empty template to your employee (don't fill it out for them!). Tell them all the benefits of a PDP for their career progression. Explain each section thoroughly so they understand what to write down for each.
Then leave it with them to complete on their own and send back to you for your feedback. Give them ample time (at least 1 week) to research and think properly about what they want to do and how they plan to achieve it.
Examples of Completed PDPs
If its necessary, show some examples of completed PDPs to employees if they are struggling with the process. Here's a professional development plan sample for an employee working in a digital agency.
This is an example of the "simple version" template:
This is an example of the "advanced version" template:
Implementing a Professional Development Plan
Conducting Initial Assessments
The first step in implementing a PDP is conducting initial assessments. This involves evaluating the current skills and competencies of your employees and understanding their career aspirations.
Use surveys, interviews, and performance reviews to gather this information.
Setting SMART Goals
Setting SMART (Specific, Measurable, Achievable, Relevant, Time-bound) goals is critical for the success of a PDP. These goals provide clear direction and measurable milestones for employees to strive towards.
Make sure that the goals align with both the individual’s career aspirations and the company’s objectives.
Providing Support and Resources
Ensure that employees have access to the necessary resources and support to achieve their goals. This may include training programs, mentorship opportunities, and educational materials.
Regular check-ins and feedback sessions are also important to keep employees on track and motivated.
Checking in
Although you will set an overall timeframe for formal reviews of the PDP (either 6 months or 12 months), its good to have monthly or quarterly check-ins with your employees depending on your team size.
These can be casual chats to ensure the PDP hasn't been forgotten about, especially in the first few months!
Professional Development Plan vs. Employee Development Plan
Focus and Scope
While a professional development plan focuses on the individual’s career growth and aspirations, an employee development plan is more centered on improving skills and competencies related to the current job role.
Both are essential, but the PDP has a broader scope that encompasses long-term career goals.
Personalization
A PDP is highly personalized and tailored to the individual's unique career path, whereas an employee development plan may be more standardized and aligned with the company's immediate needs.
The former offers a more comprehensive approach to personal and professional growth.
Long-Term vs. Short-Term
Professional development plans are typically long-term, spanning several years and focusing on future career milestones. Employee development plans, on the other hand, are often short-term and aimed at enhancing current job performance.
Both plans can complement each other when implemented together.
Frequently Asked Questions
What Does A Professonal Development Plan Include?
The key components of a professional development plan should inlcude an initial assessment of the employee, both long term and short term career goals, and an action plan to help the employee reach these goals including resources and training required to help them.
A plan for the monitoring and evaluation of the employee is also a key component of a professional development plan.
Optional extras include continuous learning opportunities as well as mentorship possibilities for employees who would like some extra support.
What is an Example of a PDP Goal?
PDP goals can include attending industry related conferences, webinars, seminars or courses, honing a current skill set, attending networking events, or joining a public speaking group to improve confidence and public speaking skills.
Conclusion
In conclusion, a professional development plan (PDP) is an invaluable tool that significantly enhances employee well-being.
Implementing a professional development plan template can further enhance these benefits by providing a structured and efficient approach to professional growth.
Such templates ensure that all necessary components are systematically addressed. By leveraging a professional development plan template, organizations can more effectively support their employees' career aspirations while simultaneously driving business success.
